Permit To Work Software

Safety permits are used for work where normal precautions cannot be used, or where the work itself may cause new hazards. They are vital for:

1. Determining what steps must be taken when carrying out, recording and monitoring a potentially dangerous task.
2. Stating what should happen after a task is completed.
3. Serve as a written record of the work being carried out.
4. Cover when the work is carried out, who is involved, and the permissions of the involved parties.
 

There are several types of safe work permits, depending on the type of task being performed. Some of the most common are:

• Hot Works Permits - activities that could pose a fire risk, such as welding and soldering

• Cold Works Permits - activities with no sources of ignition

• Confined Space Permits - activities where the enclosed nature of the environment increases the likelihood of an accident

• Electrical Works Permits - activities involving live electrical components

• Working from Height Permits - activities where a person could be injured if they fell.

Working at heights permits allow you and your contractor to record issues like hazards connected with the work they are going to conduct along with the necessary precautions should be taken. By making these considerations, the potential for incidents is greatly reduced and, therefore, the permit will help to protect the safety of employees and contractors.

Hot work can be defined as any workplace operation such as welding, brazing, cutting, grinding, soldering, or torching that can cause sparks or flames.
Because hot works can have many controls it is not enough to trust that people will remember what to do, based on training that could be years old.

A Hot Work Permit system is used to assure that the individuals involved with these tasks are aware of any hazards associated with them and that they implement control measures to help mitigate them.

It can help workers with what needs to be checked before, during and after the work. Often it requires people with competencies in different areas to sign off that specific checks have been made. Has the area been cleared of combustion hazards? Has the air been tested for flammable gases? Has the right fire extinguisher been provided?

A confined space permit guides employees and contractors through all the checks they need to make, equipment and PPE needed, all permissions to be granted, and identifies who else needs to be told about the work. Typically, only when the permit is signed off by the right people can the work begin.

A common problem with paper-based permit to work management systems is their lack of flexibility. It’s difficult and time consuming to follow up on a permit’s history. This can inhibit the permit handover process and communication between stakeholders

Solution: A permit to work management software with fully configurable permit templates

Our Permit to Work Module lets you define the body of works for your permit within a flexible system.

- Use the predefined templates to simplify works and permit creation
- Users can create any permit approval type
- Access a full timeline of a permits lifecycle and history
 

As permits often rely on other safety documentation, you need to make sure they are at hand if you are using a paper-based system. However, it's likely that your risk assessments, method statements and training records are scattered across different departments and locations.

You then have to go about contacting involved parties when assigning duties, with no easy way of tracking whether these actions have been completed. Both of these issues can lead to significant workflow delays.

Solution: A Permit to Work Software System
Using the Permit to Work Module lets you keep all permit data in one easily accessible location. This decreases workflow delays and promotes document control.

- Users can attach relevant risk assessments and method statements to permits
- The module lets you assign and track permit-related actions
- Automatic notifications keep all involved parties informed throughout the process