What is this guide about?
Welcome to our Audit and Inspection Software Ultimate Guide.
Accurate auditing processes are a vital component of health and safety management. A Health and Safety audit collects information and provides an assessment on the efficiency of your health and safety practices and suggests corrective action.
Audits can present challenges for organisations. Issues such as duplication of data, keeping track of audit completion and performing audits in the field mean that accurate audit data cannot be collected. More importantly, it can lead to increased risks for employees.
This guide is here to help you. We have identified some of the most common (and frustrating!) issues that you can run in to with audits, and how software can help to alleviate them.
Read on for the answers to all your questions!
Challenge: Duplication of audits and checklists
Duplication of time, data and documentation are some of the problems that come with a paper-based auditing system.
Working off paper can decrease your productivity as your employees waste time trying writing up what was recorded via paper checklists. Standardisation of audit templates is another problem associated with paper audits, especially in organisations with several locations/ sites.
An automated audit workflow will eliminate duplication and let you notify and schedule audits to the right people.
Solution: A fully automated audits workflow
The Engage EHS Audit Module lets you say goodbye to data duplication in audits and checklists.
- Users can create and schedule audits out to the relevant people
- Ensures standardisation across all sites and departments, making sure everyone is working off the same template in realtime
- Users can raise actions and send/ receive notifications via email
Challenge: Keeping track of audit completion
If they only exist on paper, how can you keep track of when and where your audits are completed?
Traceability is a common issue in audit completion. Audits may not be submitted on time, or at all, and you may not know this until the deadline is gone. Masses of paper also slow down the audit approval process, with your supervisors struggling to keep up. After all this delay, you then must follow up with employees who have not completed or submitted audits properly.
An online solution will let you track your audits at every stage of the process and escalate an audit when you need to.
Solution: A system that seamlessly tracks audit completion
The Audit Module ensures that your audits are completed when and where they should be.
- Users can send completed audits and inspections through an approval process, providing traceability at every stage
- The User Guidance information and additional space lets users provide more details and flesh-out their responses
- Actions and notifications allow you to escalate an audit if it is not completed
Challenge: Using paper audits and checklist in the field
How many of your audits can be accurately completed within the confines of an office room?
Completing paper-based audits in the field adds unnecessary difficulty to your work. Keeping track of your paper lists as you or your employees move from place to place is not easy. It can also be hard to ascertain who has carried out the audit.
A mobile app that lets you take your audits on the go can give you and your staff greater flexibility.
Solution: A mobile app that goes everywhere with you
Use the Engage EHS mobile safety app to take your audits on the go
- Users can create and complete ad-hoc audits anywhere, online or offline
- Use the app to monitor Where, When and Who completed an audit in realtime
- Attach images to your audits and complete with electronic sign-off
Challenge: Easily accessing audit data for your organisation
Once you get a hold of your audit data, what do you do with it?
It can be hard to accurately read and report on data that is contained on several spreadsheets and bits of paper. This is especially true for business’ with multiple locations/ site or departments. Gathering data for reports is usually a time-consuming, multiple-day task. When you have managed to collect this raw data, you then must deal with pulling the information that you need for your reports.
Being able to easily view audit data for your entire organisation, in one place will give you the most accurate information.
Solution: All audit data for your organisation in one place
The Audit Module comes with access to our live ‘Insights’ dashboard, giving you access to audit data for your entire organisation.
- These dashboards bring your information to life with dynamic visuals, graphs and charts.
- Management can now easily generate reports and view auditing trends
Our Software Solution
Our Audit Module allows you to embrace paperless auditing and eliminate duplication of data. You can use our mobile app to complete audits on-the-go, online or offline. The module also allows you to create and schedule audits while avoiding data duplication and standardises your audit templates across all sites and departments.
Fully configurable audit and inspection templates with multiple questions and GPS tracking
Take photos and add directly to the report, scan barcodes and capture signatures on your mobile device
Create schedules or complete audits ad-hoc
No restriction on the number of users to complete audits and actions online
Complete reports on the move with all data syncing back to the central system instantly for metrics, reports and analysis
Raise and Track
Raise and track actions against each audit
Sites Using Effective Software
Hazards Reported in 2018
McAleer & Rushe Case Study
McAleer & Rushe worked closely with the Customer Success team in Engage EHS. They took the company’s need to focus on hazard spotting and incident reporting very seriously, and always aimed to support their team as much as possible. The team work between McAller & Rushe and Engage EHS has been one of the greatest benefits.
Frequently Asked Questions
What is safety audit software?
Safety audit software help businesses in ensuring that their process are health and safety compliant. Software for audits and inspections embrace a paperless approach which helps eliminate duplication of data. With a system that has mobile capabilities, your audits can be completed on-the-go, online or offline. This enables that audits are created when and where they should be.
What is safety inspection software?
Safety inspection software is much like safety audit software but with some inherent differences. With audits, they are performed less frequently than inspections. Their overall objective is to assess that a certain process is compliant with one or more regulations. They are typically conducted by a third-party. Inspections, on the other hand are the completion of recurring checklists by a business’ employees. They ensure that certain processes are operating in a safe and environmentally harmless way.
What is construction safety inspection software?
Construction safety inspection software makes it much easier to carry out construction inspections. Generating a building inspection report can be worked with effortlessly with a software system onsite. This plays an important role in ensuring safety initiatives are followed and communication between contractors, subcontractors and employees is seamless. It also allows you to access your important safety forms from anywhere.